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DESIGNING A NURSING INFORMATICS PROJECT FOR YOUR ORGANIZATION PHASES OF PROJECT MANAGEMENT TABLE 3.3 Scope Statement Organization’s

March 24, 2024

DESIGNING A NURSING INFORMATICS PROJECT FOR YOUR ORGANIZATION

PHASES OF PROJECT MANAGEMENT

TABLE 3.3 Scope Statement

Organization’s name:

Project’s name:

Scope document:

Project manager: Priority level: Low, Medium, High

Sponsors:

Mission statement:

Measurable project objectives:

Justification:

Implementation strategy:

Project resources:

Completion date:

Measures of success/critical success factors:

Assumptions:

Constraints:

Stakeholder/Leadership Approvals

Manager and sponsor: Signatures: Date:

Project manager approval:

Owner approval:

SOURCE: Sipes, C. (2016). Project management for the advanced practice nurse. New York, NY: Springer Publishing Company.

Difference Between a Charter and Scope: Getting Approval

A project charter defines the purpose of the project and includes measurable objectives (see Table 3.1). It also includes a list of the high-level requirements for the project as well as the project description. It should include expected milestones and a budget. It includes the PM’s job description, with definitions of the roles and responsibilities, and clearly defines the authority levels, including reporting structure. Finally, it lists who the authorizing person(s) is and includes requirements for how different aspects of the project will be approved.

In contrast, the scope document includes a description of the project and defines the project deliverables (a product or service). It defines what is in scope and what is not included in the scope of the project. It also defines the user acceptance criteria and includes constraints and assumptions for the project (Table 3.4).

TABLE 3.4 Key Differences Between a Charter and Scope Statement

PROJECT SCOPE PROJECT CHARTER

■Describes project

■Includes the purpose and description of the project

■Specifies project deliverables

■Outlines measurable objectives and expected milestones

■Specifies what is in scope and what is not included

■Defines high-level requirements

■Defines the user acceptance criteria

■Lists approval requirements; sign-off authorizes the project

■Lists constraints

■Defines the project manager’s roles and responsibilities and the reporting structure

■Lists assumptions

■Contains the budget

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