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Annual Graduation Ceremony February 12, 2024 Site Units/Hours Cost/Unit Estimated Actual Actual Cost Breakdown Room and hall fees 10 500 $5,000.00

March 1, 2024

Annual Graduation Ceremony
February 12, 2024

Site Units/Hours Cost/Unit Estimated Actual Actual Cost Breakdown
Room and hall fees 10 500 $5,000.00 $7,000.00
Site staff 8 50 $400.00 $400.00
Equipment $230.00 $250.00
Tables and chairs 1000 0.7 $700.00 $1,000.00
Total $6,330.00 $8,650.00

Decorations Estimated Actual
Flowers 100 200 $20,000.00 $15,000.00
Candles 30 0.4 $12.00 $15.00
Lighting 10 6 $60.00 $60.00
Balloons 1000 1 $1,000.00 $1,000.00
Paper supplies 2000 0.5 $1,000.00 $1,200.00
Total $22,072.00 $17,275.00

Publicity Estimated Actual
Graphics work 1 500 $500.00 $400.00
Photocopying/Printing 1000 0.1 $100.00 $100.00
Postage 1000 0.05 $50.00 $50.00
Total $650.00 $550.00

Miscellaneous Estimated Actual Estimated vs. Actual
Telephone 1 500 $500.00 $500.00
Transportation 5 100 $500.00 $500.00
Stationery supplies $0.00 $0.00
Fax services $0.00 $0.00
Total $1,000.00 $1,000.00

Refreshments Estimated Actual
Food 1000 6 $6,000.00 $5,000.00
Drinks 1000 3 $3,000.00 $3,500.00
Linens 1000 0.1 $100.00 $400.00
Staff and gratuities 40 50 $2,000.00 $4,500.00
Total $11,100.00 $13,400.00

Program Estimated Actual
Performers 3 50 $150.00 $100.00
Speakers 1 100 $100.00 $90.00
Other $200.00 $500.00
Total $450.00 $690.00

Prizes Estimated Actual
Ribbons/Plaques/Trophies 1000 20 $20,000.00 $20,000.00
Gifts 1000 15 $15,000.00 $17,000.00
Total $35,000.00 $37,000.00

Total Expenses Estimated Actual

$76,602.00 $78,565.00

Project Budget for Annual Graduation

$0.00

$5,000.00

$10,000.00

$15,000.00

$20,000.00

$25,000.00

$30,000.00

$35,000.00

$40,000.00

Estimated Actual

11%

22%

17
%

47%

Site Decorations
Publicity Miscellaneous
Refreshments Program

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